Updating the status from view

22-Apr-2016 21:46

When the owner completes the task, Outlook automatically sends a status report to the person who originally assigned the task, all other prior owners, and anyone else who requested a report.Tip: If you assign a task to more than one person at a time, you cannot keep an updated copy of that task in your task list.Team members are then notified on their Project Web App home page of the pending status report that requires a response.Project managers and team members can also use the Task Alerts and Task Reminders features to customize e-mail notifications and reminders.However, these can be customized to meet the status reporting needs of different organizations.You can complete the following activities from the Status Reports page: For example, as a project manager you might have to create a weekly report that covers the overall progress of a project.

You can group responses, which allows you to verify the response rate for a status report request, and then you can merge completed status reports and view the consolidated responses from team members.Therefore, to assign a project that involves more than one person and still have Outlook keep you informed of its progress, divide the project into separate tasks and assign each task individually.For example, to track a report to be written by three writers, create three separate tasks named Write Report: Writer 1, Write Report: Writer 2, and Write Report: Writer 3, and assign each individual task to the appropriate writer.After you create a task and assign it to someone, you might have some management duties to perform in maintaining it until it is complete.

For example, you might want status reports and updates on the progress of the task.If the recipient accepts the task, that person becomes its permanent owner.

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